About the role

This role involves managing daily administrative office needs, coordinating office facility maintenance, handling internal and external communications, organizing company events and meetings, managing office supplies, supporting recruitment and HR administration, maintaining vendor relationships, and ensuring compliance with company procedures and workplace safety standards.

Key responsibilities

Manage daily administrative office needs, including document management, filing, and company records systematically

Have knowledge about fixed-term contracts (Perjanjian Kerja Waktu Tertentu / PKWT for contract workers) and permanent contracts (Perjanjian Kerja Waktu Tidak Tertentu / PKWTT for permanent staff). Understand maximum time limits and extension rules for PKWT

Have knowledge rules governing BPJS Kesehatan (Healthcare) and BPJS Ketenagakerjaan (Employment Social Security)

Coordinate office facility maintenance, including equipment, furniture, and work environment to ensure optimal conditions

Handle internal and external communications, including correspondence, telephone, and information distribution to all departments

Organize and support company events, meetings, and other internal activities efficiently

Manage office supplies and ensure stationery and consumable materials are always available

Assist with recruitment processes and HR administration, including employee document processing

Build good relationships with vendors, third parties, and relevant stakeholders to support office operations

Ensure compliance with company procedures and workplace safety standards in the office environment

About you

Minimum Diploma (D3) education or equivalent in Administration, Office Management, or related field

Minimum 2-3 years of experience in general affairs, office administration, or similar support office positions

Very good time management skills with ability to handle multiple tasks simultaneously

Very good written and verbal communication skills in Indonesian and English (English is a plus)

Proficiency in standard office applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Knowledge of administrative governance, document management, and structured office procedures

Excellent organizational skills with high attention to detail and accuracy

Strong interpersonal skills with professional, friendly, and responsive attitude in serving various parties

Experience in vendor management and price negotiation for office needs is desirable